Course 07 of 20 · Coffee Desk Academy

Export Logistics & Documents

Stage B, Physical execution and the cash cycle. Level 4 of 10.

Moving coffee from origin warehouse to destination with the shipping, customs and document set that controls title and payment.

126 chapters · 11 modules · every chapter one 8 to 10 minute explainer · builds on: Course 05, Course 06

Enrol or enquire See the 126 chapters
How a chapter is delivered

One chapter is one idea taken to the point of use

Each chapter covers one idea to the point where you can use it, and comes two ways: a narrated explainer, and a deep dive audio discussion of around thirty minutes that works the same material at depth.

Self-paced throughout, and the same chapters can be taught as a cohort. Chapters run in order: each one assumes only what the chapters before it taught, and capability belonging to a later course is named and deferred rather than half-covered.

Curriculum

11 modules · 126 chapters

Open any module for its full chapter list, in teaching order.

M0 What a Shipment Has to Prove Ch 1-11
  1. The Lot Is Sold, Shipped and Paid in Three Different Places
  2. What a Green Coffee Shipment Has to Prove
  3. Which Document Moves Title and Which Only Describes the Lot
  4. Signature as an Undertaking, Not a Formality
  5. The Exporter's Seat, the Importer's Seat and the Rights Between Them
  6. Everyone Who Touches a Coffee Export File
  7. One Word Wrong and the Container Does Not Move
  8. Which Document Declares the Weight
  9. Reading the Document Clause of a Coffee Contract
  10. Booking Space Against Hiring a Ship
  11. The Two Journeys: the Coffee and the File
M1 From Dry Mill to Sealed Container Ch 12-23
  1. The Mill Gate Weight Note and the Lot's Identity
  2. Bags, Liners and the Packing the Contract Specified
  3. Stencils, Marks and Making Them Match the Invoice
  4. Loose Bags Against a Bulk-Lined Container
  5. The Tally That Records Bags Into the Box
  6. Whose Scale Weighed the Coffee
  7. The Seal Number as Evidence of an Unopened Box
  8. Declaring the Verified Gross Mass
  9. Container Suitability, Odour and the Previous Cargo
  10. Fumigation and Treatment Records at Origin
  11. The Pre-Shipment Sample and Its Chain of Custody
  12. Photographs of a Stuffing and What They Settle
M2 Booking, Carriage and the Shipping Instruction Ch 24-34
  1. Booking Container Space for a Coffee Lot
  2. The Shipping Instruction Every Later Document Copies
  3. Consigned to a Named Buyer or to the Order of a Bank
  4. The Notify Party and Who Actually Gets Told
  5. A Carrier's Bill Against a Forwarder's House Bill
  6. Who Pays the Ocean Freight and What the Bill Must Say
  7. The Shipment Date on the Face of the Bill
  8. Transhipment, Feeder Legs and the Through Document
  9. Splitting a Contract Across Two Sailings
  10. On Board, Received for Shipment, and the Gap Between
  11. Checking the Draft Bill Before It Is Released
M3 Export Clearance at Origin Ch 35-46
  1. The Export Declaration and What It Commits the Exporter To
  2. The Right to Export Coffee at All
  3. Levies, Contributions and the Receipt That Proves Payment
  4. Certificates of Origin and the Body That Issues Them
  5. Coffee's Own Export Certificates and Marks
  6. The Phytosanitary Certificate and Who Inspects
  7. Moving Coffee From Mill to Port Under a Transit Document
  8. Gate-In, Terminal Receipt and the Port's Own Record
  9. The Container Customs Chooses to Open
  10. Export Restrictions and the Permission a Shipment Needs
  11. Shipping From a Landlocked Origin
  12. Two Origins, Two Clearance Sequences
M4 The Transport Document as the Instrument of Control Ch 47-58
  1. Why There Are Three Originals
  2. Endorsing a Coffee Bill Down the Chain
  3. The Negotiable Bill Against the Sea Waybill
  4. Telex Release and Express Release in Container Trade
  5. Switching Bills When a Lot Is Resold Afloat
  6. Splitting One Bill Between Two Roasters
  7. Clausing: What the Carrier Will Not Admit About the Bags
  8. The Indemnity That Stands In for a Missing Original
  9. What an Indemnity Promises, and for How Long
  10. Electronic Bills and Whether the Buyer's Bank Will Take One
  11. An Original Lost in the Post
  12. Who Controls the Coffee at Each Step
M5 Invoices, Certificates and the Rest of the Set Ch 59-70
  1. The Commercial Invoice as the Claim for Money
  2. The Packing List and a Bag Count That Reconciles
  3. Weight Notes and the Basis the Invoice Is Built On
  4. The Quality Certificate and Whose Grader Signed It
  5. Laboratory Certificates and Who Chose the Laboratory
  6. The Insurance Certificate and the Cover the Sale Required
  7. Arrival Samples and Keeping Them Admissible
  8. Declarations the Buyer Asks the Exporter to Sign
  9. Certificates a Buyer Invents and the Cost of Agreeing
  10. Traceability Data an Import Regime Demands
  11. Certification Papers That Travel With the Lot
  12. Building the Set a Single Contract Calls For
M6 Payment Against Documents Ch 71-82
  1. Payment Terms Decide Which Documents Matter
  2. Cash Against Documents in the Coffee Trade
  3. Documents Against Payment and Documents Against Acceptance
  4. Open Account and Why the Set Still Has to Be Right
  5. The Documentary Credit and the Promise It Creates
  6. Reading a Credit Backwards From Its Document List
  7. Latest Shipment, Expiry and the Days in Between
  8. Describing Coffee in a Credit Without Trapping Yourself
  9. Tolerance Wording on Quantity and Amount
  10. Confirmation and Who the Exporter Is Really Relying On
  11. Standby Undertakings Behind a Coffee Contract
  12. When the Exporter Actually Receives the Money
M7 Discrepancy, Refusal and Cure Ch 83-93
  1. Checking Your Own Set Before the Bank Does
  2. The Discrepancies That Actually Occur on Coffee Presentations
  3. Names, Addresses and the Spelling That Fails
  4. When Invoice, Transport Document and Packing List Disagree
  5. A Presentation That Arrives Too Late
  6. Refusal, Notice and Documents Held at Your Disposal
  7. Waiver Is Granted by the Buyer, Not the Bank
  8. Correcting and Re-Presenting Inside the Window
  9. Payment Under Reserve and What You Have Agreed To
  10. A Roaster Using a Discrepancy as a Price Argument
  11. One Presentation Refused Twice
M8 Arrival, Import Clearance and Release Ch 94-105
  1. The Arrival Notice and the Free Time It Starts
  2. The Import Entry and What the Importer Signs
  3. Classifying Green Coffee at the Border
  4. Duty, Preference and the Origin Document Behind the Claim
  5. Food Safety Notification Before the Coffee Lands
  6. Due Diligence Statements Lodged at Import
  7. Plant Health Inspection at the Port of Entry
  8. Two Releases: the Carrier's and the Customs'
  9. Bonded Storage and Coffee That Clears Later
  10. The Warehouse Receipt as the Destination Title Document
  11. Delivery Orders and Instructing a Warehouse to Release
  12. Where Coffee Enters an Exchange Warehouse
M9 When the Chain Breaks Ch 106-116
  1. The Container That Arrived Before Its Documents
  2. Free Time Gone While the File Was in Transit
  3. A Rolled Sailing and a Shipment Date You Cannot Meet
  4. Congestion at a Hub and a Document That Says Direct
  5. A Seal Broken by Authority and Then Replaced
  6. Short Count and Torn Bags on Discharge
  7. Wet Damage Found at Opening and the First Papers Filed
  8. A Lot Refused at the Border on a Paper Point
  9. Diverting a Container to Another Destination
  10. Abandoning, Re-Exporting or Destroying a Rejected Lot
  11. Who Pays While Nothing Moves
M10 One Shipment End to End, and What Paper Cannot Do Ch 117-126
  1. One Shipment, Part One: Mill Gate to Sailing
  2. One Shipment, Part Two: Presentation to Payment
  3. One Shipment, Part Three: Arrival to Warehouse Release
  4. The Same Shipment With the Wrong Consignee
  5. A Document Control a Two-Person Desk Can Run
  6. The Shipping Clerk's Calendar
  7. Measuring Document Failure on Your Own Desk
  8. What Digital Documents Change and What They Do Not
  9. What a Perfect Document Set Still Cannot Guarantee
  10. The Shipment File as an Opening Balance

The brochure gives each of these 126 chapters a paragraph on what it covers and what you can do once you have worked through it.

This is course 7 of twenty

It stands alone, and it is also the entry point to the Coffee Desk Academy pathway.

Enrol or enquire See the whole pathway